RightMatch AI uses clearly defined candidate statuses to help recruiters, hiring managers, and candidates track the progress of applications throughout the hiring process. Below is an overview of each status and what it means.

Definition: Indicates that the candidate has submitted their application.
​When to use: Automatically set when an application is received through the RightMatch AI system or imported from another source.

Definition: The recruiter is actively reviewing the application and evaluating the candidate’s fit for the role.
​When to use: Once the recruiter has acknowledged the application and is in the process of assessing qualifications.

Definition: The candidate has been selected for an interview stage.
​When to use: When scheduling or conducting phone screens, technical tests, or in-person interviews.

Definition: The candidate is among the top applicants chosen for further evaluation.
​When to use: After initial screening, when a candidate stands out as a strong fit for the role.

Definition: A formal job offer has been extended to the candidate.
​When to use: After interviews are complete and the hiring team has decided to proceed with an offer.

Definition: The candidate has accepted the job offer.
​When to use: Once confirmation of acceptance is received from the candidate.

Definition: The candidate has declined the job offer.
​When to use: If the candidate rejects the offer after it was extended.

Definition: The candidate has been hired for the position and is no longer in the active application pool.
​When to use: After the candidate officially joins the company.

Definition: The candidate is no longer being considered for the role.
​When to use: If the candidate does not meet the role requirements or is not selected after interviews.

Definition: The candidate may not be a fit for the current role but could be a strong match for future opportunities.
​When to use: When keeping a talent pool of promising candidates for upcoming positions.

Definition: The candidate has voluntarily removed themselves from the application process.
​When to use: If the candidate decides not to continue, whether due to personal choice, another job acceptance, or other factors.

Definition: The candidate is not being considered for any active roles.
​When to use: For applications that are no longer progressing but don’t fall under rejection or withdrawal.

These statuses ensure transparency across the recruitment lifecycle and help hiring teams manage candidate pipelines effectively. By using consistent status updates, recruiters can provide a clear and professional candidate experience while maintaining accurate hiring records.